Invoice digitization and data capture
Individual approach
Our services help simplify and streamline the entire invoice processing lifecycle. With our individual approach, we are able to extend our standard service by other activities or to customize it to suit your requirements.
Customized solutions
We understand your needs and provide the right solutions. We offer a complete digitization and invoice capture process as a service, without the need for your intervention during processing. Data validation is handled by our qualified operators under strict security measures.
In-house
If you prefer in-house invoice processing, we can deliver the right solution to suit your needs.
Key benefits
The processing of supplier invoices is a daily routine for most companies, often associated with financial costs, errors and inefficient use of employees’ time. Our services will benefit companies that are receiving hundreds or thousands of invoices each month with savings in staff resources. Automating your invoice processing workflow will also allow your employees to focus on key tasks of your business.
- Allocate saved resources to your core business
- We'll help you introduce clear and transparent rules
- We'll lower your invoice processing costs
- We guarantee the output quality and processing times
How we helped our clients
Invoice digitization, BPO
Since 2006, we have been providing the service of scanning and data capture from financial documents in the form of Business Process Outsourcing (BPO) and subsequent data transfer to the SAP system.
Process
| A | | | Input |
| 1 | | | Email with automated reading option |
| 2 | | | Paper documents |
| 3 | | | Transfer via sFTP |
| 4 | | | If needed, a document scanner or MFP device will be installed, including automated document export for further processing |
| B | | | Processing and data check |
| 1 | | | Document image is optimized |
| 2 | | | Data capture via all available technologies – OCR, ICR, AI, RPA, ML… |
| 3 | | | Captured data checked by operator |
| C | | | Delivery |
| 1 | | | Output corresponding to ISDOC (Information System Document) standard |
| 2 | | | Processed documents delivered to ERP systems (SAP, MS Dynamics, Helios etc.) in preferred format (xml, cvs) |
| 3 | | | Delivery via client’s FTP or our own FTP servers |
STANDARD service Basic parameters
- Document collection via email or sFTP server
- Capture of 21 data fields*
- Capture of tax recap
- Format and data type check
- Crosscheck with supplier master data
- Export in ISDOC, XML or CVS formats
- Data accuracy min. 99 %
- Invoice processing in Czech, Slovak, English and German
- Continuous monitoring of invoice processing
- Reporting
INDIVIDUAL service Additional parameters
- Individual requests for system migration
- Collection and scan of paper documents
- Non-standard data capture
- Crosscheck with client’s custom dictionaries
- Invoice requirements check
- Crosscheck with third party data (ARES)
- Invoice processing in other languages
- Express processing within 2 – 4 hours
- Electronic signature and time stamp
Contact us
- We will help you implement clear and transparent rules
- We guarantee the output quality and processing times
- We will reduce the processing costs of all your documents
