Driving growth and innovation is essential for every industry. The decision making process is more often than not data-driven, and to utilize its full potential, selecting the right office equipment is the first and most important decision.
The data-driven process can only be beneficial when it delivers data to the right people at the right time and in the right format. That is easy with digital data, but information on paper needs to be converted into digital format to become a part of the decision making process.
The differences between scanners and multifunction printers (MFPs) can be confusing and often represent challenges when choosing the right device for getting data from paper documents.
The Difference Between MFPs and Scanners
The average MFP and scanner may look quite similar, but the critical difference is the output they each produce.
A multifunction printer, or MFP, is a piece of office equipment that scans, copies, prints, emails, and faxes documents.
Scanners on the other hand, only transform your hard-copy document into a standardized, user-friendly digital format. These digital files can then:
- Be saved to a centralized file server for easy access
- Be saved directly to a Wi-Fi enabled device
- Be sent to a printer if you need duplicate hard-copies
Scanners tend to create better-quality images and are often an excellent complement to MFPs.
Scanners are ideal for:
- Creating and saving digital back-ups of essential documents
- Fast and efficient digital file-sharing and record-keeping
- Low carbon footprints and eco-friendly paper-free office practices
Scanners from Kodak Alaris equipped with Smart Touch Technology ensure the best quality scans every time. They also save time and money by the ability to save files in preferred formats straight to end applications instantly.
Scanner or MFP: What is the best choice?
It is all about efficiency. MFPs are actually less efficient than a good quality scanner with the right software.
Kodak Alaris scanner with Smart Touch Technology can scan a standard document in 17 seconds. The resulting file is 0.7 MB in size.
Many MFPs with scanner and copier functions can take up to four times as long, and the resulting file can be up to four times as large.
That makes using MFPs at least 75% less efficient than using scanners only!
Contact us to find out more about the options and benefits the Kodak Alaris scanners offer!